What is a print policy?
Policies allow admins to specify how printer resources should be used, such as enforcing duplex printing or restricting the number of prints per day.
Policies can apply to printers, rooms, properties, regions or organizations, or Google OUs.
You may specify as many policies as you need, or simply apply one policy for the whole of the organization.
Terminal-based secure printing holds the print job until the user is at the printer. Administrators will place a small terminal at the printer. The terminal runs a web browser and points to https://directprint.io/pin
Printer-based secure printing holds the print job until the user is at the printer, the user logs into the printer and releases the job using a PIN shown on the Chrome device when the print job is sent.
- Notification prompt: Shows the Username and PIN in the Chrome/Windows notification area (bottom-right) of the screen.
- Large prompt: Designed for Public access terminals where secure printing is enabled, the system can optionally show a large pop-up notification window center screen to inform the user of the Username and PIN to release the job at the printer.
directprint.io Accounting codes
By enabling accounting codes, users are forced to enter a valid accounting code before the print will be authorized. The accounting code is logged with the print event to allow department print cost allocation.
Please note this is not Printer Native Accounting, please upload a PPD in the advanced printer configuration section to enable on-printer accounting.
Before enabling this option please specify accounting codes in the accounting code menu
Ink and reprint saving
directprint.io can save your organization money and resources with every print. The system contains advanced ink and paper saving capabilities.
Select mandated or user-choice driven ink saving.
As an administrator, you can decide to enforce ink-saving or present a secondary print dialog to allow users to choose the most applicable print mode. directprint.io's unique nudging logic will attempt to automatically select the most applicable ink saving mode for this user and document. Users can override choice at any time. To show the dialog select 'Show the ink and reprint saving dialog to users'
Choose a mandated or default ink save mode.
Additionally, as an administrator, you can set default ink-saving modes. For example, you may decide that all students should by default print in color-reduced mode, achieving significant ink savings. If you have selected 'Show the ink and reprint saving dialog to users' this setting will be advisory/default to users. If you have opted not to show the ink and reprint saving dialog this setting is automatically applied to all prints
The system automatically detects recent reprints and will offer the user to only print changed pages, this dramatically reduces paper and ink consumption. Please note that reprint detection, blank/nearly page omission requires Show the ink and reprint saving dialog to users to be enabled.
directprint.io can limit the number of pages that a user can print in a day. The page count is reset at midnight.
Operating system exclusion
When users sign in to Chrome on any operating system (ChromeOS, Windows, Mac) G Suite will deliver and configure the directprint.io driver application.
Administrators can choose to exclude operating systems from receiving printers. Please note the directprint.io application will still be delivered, but if operating systems are excluded the printers will not be configured.
Please note that on Windows and Mac the directprint.io driver only shows printers in the Chrome print dialog, not at the system level.
To access printers from the Windows or Mac system-level please install the native Windows or Mac directprint.io drivers.